Commitment to Responsible and Ethical Sourcing

Universitas Islam Sultan Agung (UNISSULA) is committed to responsible and ethical sourcing in the procurement of food, supplies, and services used across university operations.

The university seeks to ensure that procurement is conducted through identifiable and accountable supply channels, supports responsible use of institutional resources, strengthens transparency in purchasing, and contributes to sustainable consumption and production.

To support this commitment, UNISSULA implements a Close Loop System as an institutional framework for the procurement of goods and services.

Institutional Ethical Sourcing Policy

The implementation of responsible sourcing is formally supported through Rector Circular Letter No. 4493/J/SA/V/2025, issued on 14 May 2025.

The policy directs faculties, study programmes, bureaux, institutions, technical units, and other university units to procure relevant goods and services through designated providers within the Sultan Agung Waqf Foundation (YBW-SA) ecosystem.

The policy applies to a broad range of procurement categories, including food and catering, office supplies, operational services, travel services, medical equipment, and pharmaceutical products.

Close Loop System for Responsible Procurement

The Close Loop System provides UNISSULA with a structured approach to sourcing.

Rather than relying on fragmented purchasing arrangements, the university uses clearly identified institutional providers for defined categories of goods and services.

This system supports:

• supplier identification;
• procurement traceability;
• institutional accountability;
• consistent purchasing procedures;
• better coordination between university units and suppliers; and
• responsible management of institutional expenditure.

Through this framework, sourcing decisions can be more effectively monitored and documented.

Ethical Sourcing of Food

Food sourcing forms an important part of UNISSULA’s responsible procurement approach.

The institutional policy includes catering, snacks, supermarket services, and other food-related needs within the Close Loop System.

PT Generasi Sultan Agung serves as one of the designated providers for these services, including catering, snacks, and supermarket-related provision.

Using an identified procurement channel allows the university to maintain greater oversight over the origin, provision, and accountability of food supplied for university activities.

Responsible Food Procurement

UNISSULA seeks to ensure that food procurement is carried out through trusted and accountable sourcing arrangements.

The university’s approach supports:

• clear identification of food providers;
• consistent procurement procedures;
• traceability of transactions;
• oversight of food provision;
• responsible purchasing practices; and
• coordination between university units and food suppliers.

This framework complements UNISSULA’s broader commitment to sustainable food purchasing and responsible consumption.

Catering and Food Services

Catering and snack procurement for university activities is incorporated within the institutional sourcing system.

This provides a common procurement framework for events, meetings, academic activities, and other university programmes requiring food services.

The use of designated providers strengthens institutional oversight and helps maintain consistency in purchasing practices.

Ethical Sourcing Beyond Food

UNISSULA’s responsible sourcing policy extends beyond food procurement.

The Close Loop System covers a range of supplies and services needed for university operations.

This ensures that responsible sourcing is implemented as a university-wide procurement approach rather than being limited to a single category.

Office and Operational Supplies

For office and operational needs, the policy identifies PT Lumintu Agung Sejahtera (LAS) as a designated provider for areas including:

• printing;
• office stationery;
• air-conditioning procurement and services;
• construction-related services;
• outsourced personnel;
• parking;
• waste management; and
• other institutional operational needs.

These arrangements create clearer sourcing channels for supplies used throughout the university.

Health and Medical Supplies

Responsible sourcing also applies to health-related supplies.

The Close Loop System identifies PT SAFA (Sultan Agung Farmasi dan Alat Kesehatan) for the provision of:

• medical equipment;
• pharmaceutical products; and
• other health-related supplies.

Using an identified institutional provider strengthens accountability and traceability for products that directly relate to health and healthcare activities.

Travel and Hospitality Services

UNISSULA also applies its controlled sourcing approach to travel and hospitality.

PT Setia Amanah Ummat (SA Tour) provides services including:

• travel arrangements;
• ticket purchasing;
• hotel reservations;
• Umrah-related services; and
• guest hospitality.

Including these services within the same institutional sourcing framework helps strengthen consistency and accountability across university expenditure.

Supplier Identification and Accountability

A central principle of responsible sourcing is the ability to identify who supplies the university.

Through the Close Loop System, UNISSULA uses designated providers for defined procurement categories.

This supports a transparent procurement chain:

Identified supplier → Controlled procurement process → Documented transaction → Institutional accountability

Such an approach reduces reliance on unidentified or fragmented supply arrangements.

Procurement Traceability

Traceability is important for responsible institutional purchasing.

UNISSULA’s procurement framework enables university units to identify:

• the source of goods and services;
• the responsible provider;
• the category of procurement;
• the unit undertaking the transaction; and
• the institutional procurement channel used.

This strengthens oversight of university consumption and expenditure.

Supporting Responsible Supply Chains

The Close Loop System also helps strengthen coordinated supply chains within the Sultan Agung institutional ecosystem.

By sourcing through identifiable providers, UNISSULA can maintain closer relationships with suppliers and improve coordination regarding institutional needs.

This approach supports more stable and accountable supply arrangements.

Supporting Local Economic Circulation

Responsible sourcing can also contribute to local and institutional economic sustainability.

By strengthening procurement through providers operating within the YBW-SA ecosystem and surrounding economic networks, the university supports the circulation of expenditure within an identifiable institutional and local supply environment.

This can contribute to:

• stronger local economic activity;
• more stable supplier relationships;
• improved coordination;
• institutional economic resilience; and
• responsible consumption.

Responsible Use of University Resources

Ethical sourcing is closely connected to responsible use of financial and material resources.

A structured procurement system helps the university reduce unnecessary fragmentation of purchasing and improve coordination of demand.

This supports greater efficiency in institutional consumption.

University-Wide Application

The policy is intended for broad application across UNISSULA.

It addresses procurement undertaken by faculties, study programmes, bureaux, institutions, technical service units, administrative offices, and other university structures.

This institution-wide scope helps ensure that responsible sourcing becomes part of regular university operations.

Food and Supplies within a Common Procurement Framework

UNISSULA integrates both food and non-food sourcing within the same institutional procurement framework.

The system encompasses areas such as:

Food and catering + Office supplies + Operational services + Travel + Medical supplies

This integrated approach strengthens consistency and accountability across different forms of institutional consumption.

Responsible Consumption and Production

UNISSULA recognises that universities have a responsibility not only for what they consume, but also for how goods and services are sourced.

Responsible sourcing can help:

• improve supplier accountability;
• strengthen purchasing transparency;
• encourage responsible consumption;
• support efficient use of resources;
• improve traceability; and
• strengthen sustainable institutional operations.

These principles are aligned with SDG 12: Responsible Consumption and Production.

Sustainable Procurement Culture

UNISSULA seeks to develop a procurement culture in which purchasing decisions are increasingly guided by accountability, responsibility, transparency, and sustainability.

The Close Loop System provides an institutional mechanism through which these principles can be incorporated into daily procurement activities.

This includes both routine purchasing and larger operational requirements.

Evidence of Implementation

UNISSULA’s ethical and responsible sourcing approach is demonstrated through:

1. Rector Circular Letter No. 4493/J/SA/V/2025 establishing the Close Loop System.
2. Institution-wide implementation across university units.
3. Controlled sourcing of food and catering services.
4. Identified procurement channels for snacks and supermarket-related supplies.
5. Designated sourcing arrangements for office stationery and printing.
6. Controlled procurement of operational and maintenance services.
7. Identified providers for travel and hospitality.
8. Controlled sourcing of pharmaceutical products and medical equipment.
9. Improved supplier identification and traceability.
10. Integration of food and non-food procurement within a common institutional framework.
11. Strengthened accountability for institutional purchasing.
12. Support for responsible and sustainable consumption practices.